Wellington Town Council Finanace Committee - January 2009

Minutes of a meeting of the Wellington Town Council Finance Committee held in the United Reformed Church Hall in Fore Street, Wellington, on Monday 5 January 2009 at 5.15p.m.

PRESENT: Councillor P Critchard (Mayor)
Councillors J Clark, G Copley, A Govier, J Govier, K. C. Hindley and D Mitton

Greg Dyke (Town Clerk) and Janet Palmer (Assistant to the Clerk).

1. GRANT APPLICATIONS
The following grant applications were considered:
(a) Cruse Bereavement Care
Application for a grant of £250 from Cruse Bereavement Care for providing booklets and leaflets.
RECOMMENDED that a grant of £250 be made

(b) Friends of Wellington Park
Application for a grant of £1,750 from Friends of Wellington Park towards the cost of providing a programme of entertainment in the Park. This application was for funding in the 2009/2010 financial year.
RECOMMENDED that provision be made in the 2009/10 Revenue Estimates for a grant of £1,750 to be made.
(Councillors Copley, A Govier, J Govier and Mitton declared personal interests in this matter as members of this organisation)

2. NOVEMBER BANK RECONCILIATION
Details of the Bank reconciliation figures for November were submitted. It was RECOMMENDED that the following reconciliation figures be noted:

Wellington Town Council









RECEIPTS AND PAYMENTS RECONCILIATION









Period 1st November to 30th November 2008



£ : p
Balance brought forward at 1st November 2008



£146,249.61
Add cashbook receipts cumulative to 30.11.08



£186,922.43
Total



£333,172.04
Less cashbook expenditure cumulative to 30.11.08



£221,151.09
Balance brought forward as 30th November 2008



£112,020.95










These cumulative Funds are represented by:




LloydsTSB Current Account No. 2195145
Statement no: 222
£5,062.50
LloydsTSB deposit A/C No. 7788306
Statement no: 194
£5,269.63
LloydsTSB treasury deposit placed 7.10.08



£102,408.85
Total



£112,740.98
Less unpresented cheques



£721.75
Total



£112,019.23
3. PAYMENTS AND RECEIPTS
Reported that the following Payments and Receipts had been transacted in the period up to the end of December 2008.

RECOMMENDED that the following details of Payments and Receipts be noted:

WELLINGTON TOWN COUNCIL INCOME AND EXPENDITURE



TO END OF DECEMBER 2008. ITEM 13 ON 5 JANUARY AGENDA













RECEIPTS
Estimated to 31/3/09



£

£


Precept


76,670

76,670


Bank interest


3,025

6,000


Museum rent


125

250


Footpath grants


2,275

1,540


Tone play area grants


0

735


Christmas lights donations


0

250


Allotments


424

750


Miscellaneous


102,625

3,000


Twinning/hospitality


0

500


VAT refund


2,396

5,000


Total


187,540

94,695





















PAYMENTS
Estimated to 31/3/08



£

£


Administration


91,802

50,000


Friends of W. Park


1,650

1,650


School crossing patrols


605.53

900


Street lighting


23

1,500


Grants


20,298

16,000


Christmas lights


793

10,000


Chairman's allowance


500

500


Highway improvements


380

8,000


Hospital car service


1,286

3,000


Footpath maintenance/guides

0

4,000


Dog Waste bins/emptying


0

2,000


Youth action programme


0

3,000


Tone play area/allotments


1,583

2,000


Wellington in Bloom


1,350

1,250


Museum lease


500

1,000


Twinning/hospitality


500

1,500


Miscellaneous


4,239

8,000


VAT Paid


1,463

260


CCTV/Crime Prevention


637

11,000


Wellington Food Town


5,000

5,000


Disabled access to chamber

0

9,000


TOTAL


132,610

139,560


4. ACCOUNTS FOR PAYMENT

RECOMMENDED that the following accounts be paid:
(a) Wellington United Reform Church - £130 – for hire of hall
(b) Deane DLO - £323.77 – Road Closure for Christmas Light Switch On
(c) Hinewood - £64.00 Cleaning of office windows and bus shelter
(d) Transporting Somerset - £112.50 – Concessionary journeys to Musgrove Park Hospital
(e) Konica Minolta – Rent of Photocopier - £272.20
(f) Somerset Playing field Association - £10 – membership fee
(g) Wellington Quaker Meeting - £50 – Hire of Meeting House for Christmas Lights Switch On
(h) TDBC - £250 – rental of offices at 28 Fore Street (Museum and Museum Store)
(i) Viking Direct – Stationery, envelopes etc - £306.44
(j) HMRC - £72.70

5. APPOINTMENT OF INTERNAL AUDITOR
Following the resignation of Tony Bullen as the Council’s Internal Auditor consideration was given to the appointment of a successor.

RECOMMENDED that Bryan Howe of 23 Alexandra Road, Minehead be appointed as the Council’s Internal Auditor on the terms and conditions set out.

6. ATTENDANCE BY COUNCILLOR MITTON AT NALC STEPPING STONES CONFERENCE – 11 February 2009
Reported that attendance at this Conference would be valuable in working towards Quality Council status. The cost would be in the region of £65 plus expenses.

RECOMMENDED that Councillor Mitton be authorised to attend this conference and that the conference fee and associated expenses be met by the Council

The meeting closed at 5.32p.m.